Requirements for UNCC

Food

Last year we were able to buy lunch and snacks for our participants through the funds that we raised.

We have a few questions about UNCC Vendors:

What food must be bought from the vendors?

What is the estimated pricing for catering to 90 people per meal?

What food can we get ourselves, as in what is not required to be purchased from UNCC vendors?

Snacks, sweets
Certain meals of the day

Past Sponsors for reference

Monetary

Hack Club + FIRST Robotics:

500$ Grant

We only need to submit proof of venue to get this and are in the process of obtaining the grant.

Major League Hacking

$315 (This donation was based on the number of attendees last year, we expect $560-700 for 80-100 attendees this year)

Other potential sponsors include local organizations in the Charlotte Area which include tech start-ups and small businesses.

In-Kind

Hack Club:

Fiscal Sponsorship of 501(c)3 status

Initial Domain Purchase

Bank account

Krispy Kreme:

Generously donated six dozen donuts for the 2022 Queen City Hacks Event

Would love to bring them back for another year

Vercel:

Free Hosting of our website and other internal services

Potential Sponsors

Archetype

We are looking for sponsors in two main categories: businesses related to the hackathon industry and well-known companies in Charlotte. Ideal sponsors include significant Charlotte-based companies that have a strong presence in the city, tech companies, educational organizations, and those committed to social events like Queen City Hacks.

Food/In-Kind:

Little Caesars

Dominoes

Pizza Hut

Papa Johns

Monetary:

Call for Code

Social Ventures Partners Charlotte

Lowe’s

Bank of America

Honeywell

Wells Fargo

TIAA

Truist

Duke Energy

Space

We have already confirmed a location: ImaginOn: The Joe & Joan Martin Center.

We would love to find a location with UNCC that could potentially meet more of our requirements.

Please see below:

Ideal Venue Requirements

Financial Help

Last year, UNCC greatly helped Queen City Hacks by giving $250, which allowed us to expand our prize pool, and get extra snacks and t-shirts.

This year, we are doubling the number of attendees, prizes, food, and swag, and are increasing other misc costs. As expected, this will significantly increase costs. We will need some more information to calculate expenses for a 24-hour event, including the UNCC Vendor Catering costs(see Food), security requirements and pricing(see Expenses of 24-Hour Event), and misc. fees.

Once all our questions are answered, we will be able to get a close estimate of our 24-hour and two-day budget.

If you wish to give full monetary support, we have a tier list of sponsorship amounts for our event and what perks come along with it:

Title Sponsor- $5000 in monetary support (Limit 1)

Name included as [Acme]’s Queen City Hacks or other negotiable name system

Premier logo placement on website and event branding
Primary placement on hackathon merch such as t-shirts
Optional promotional speech at the event
Optional custom workshops
Additional customizable perks

Champion Sponsor- $3000 in monetary support

Premier logo placement on the website and event branding

Placement on hackathon merch such as t-shirts
Optional promotional speech at the event
Optional custom workshops
Additional customizable perks

Platinum Sponsor- $1000 in monetary support

Logo placement on the website

Placement on hackathon merch such as t-shirts
Optional custom workshops
Additional customizable perks

Gold Sponsor- $250 to $1000 in monetary support or significant prize contribution

Logo placement on the website
Additional customizable perks

Expenses of 24-Hour Event

Security: If security is required for an event like this, then we are hoping to get security provided to the space by UNCC. If we have to pay additional rates for UNCC’s security, then we will look to see if it will fit our budget or look to outsource it.

Supervision: Are there adult volunteers that could help with supervision- teachers, students, volunteers, or other administrators- we could get our own if not possible.